2025-26 Academic Year Information

Each year, student-athletes must complete and submit the requirements listed below to the Athletic Trainers by the following deadlines:

July 11, 2025               Football

July 18, 2025                Cross Country, Field Hockey, Men’s and Women’s Soccer, Volleyball, Men’s & Women’s Golf

August 29, 2025           Baseball, Lacrosse, Softball, Swimming & Diving, Men’s and Women’s Basketball, Ice Hockey, Track and Field

January 2, 2026           Spring semester new or transfer students

All forms and submissions must be completed prior to practicing or competing in intercollegiate athletics.

1. Medical Records - Log in (returnees) or create a profile (new) in the athlete portal https://wsc2.atsusers.com to submit your medical records. All medical information will be stored on the secure ATS (Athletic Trainer System) Web Portal
   1. Returning Student-Athlete Directions
   2. New Student-Athlete Directions
   3. Video Tutorial for ATS
      1. Click Athlete Info and complete the general information
      2. Add your WSU email address
      3. Create and save a password
      4. Click Save Athlete Information at the bottom of the page
      5. Click on each of the following tabs – Add and complete information, and Save at the end of each section:
         1. Insurance – insurance carrier information & card upload
         2. Contacts – emergency contacts (2)
         3. Forms – seven (7) forms to fill out
         4. EFiles – upload requested files such as WSU Health Form (physical) & sickle cell trait status
2. Insurance
   1. Westfield State University requires all students to have their own personal medical insurance or carry the student insurance offered through the University. This required policy will be considered the student-athlete’s primary insurance. To purchase student insurance through the University, please contact Student Administrative Services.
   2. Some health insurance plans may not offer full coverage for varsity athletics, including football. All student-athletes should check their health insurance coverage to determine if athletics are included or excluded in their policy.
   3. Students are advised to inquire on the expiration of their insurance through the carrier itself. Some health insurance plans end when the student reaches their 19th or 21st birthday. As a student, additional or full coverage may be extended but arrangements must be made before a claim is filed. The Athletics Department recommends that you maintain coverage as long as the policy permits for full-time student dependents.
   4. It is the student’s responsibility to be familiar with and follow through on the injury reporting process for their insurance carrier. The athletic training staff is willing to assist with this process, but it remains the responsibility of the student and/or the student’s parents.
   5. The Athletics Department carries excess or “gap” medical insurance for student-athletes, student-trainers, and cheerleaders for injuries directly related to varsity athletics. This coverage has a $35,000 deductible and a $55,000 maximum medical benefit. This insurance policy is a secondary provider. Coverage is initiated after the primary insurance is utilized.
   6. Westfield State University participates in the Catastrophic Injury Insurance Program sponsored by the NCAA. This is an insurance program that covers the student-athlete who is catastrophically injured while participating in a covered, recognized intercollegiate (NCAA), varsity athletic activity. The policy has a $90,000 deductible and a medical maximum of 20 million. The policy provides benefits in excess of all other available benefit plans.
   7. Westfield State University participates in a Catastrophic Injury Insurance Program for cheerleaders. The insurance program covers members of the varsity cheering squad while participating (practicing, competing, traveling) in non-NCAA. This policy has a $25,000 deductible and a medical maximum of $5,000,000.
   8. Injuries sustained in recreational, club or intramural sports will not be treated by the athletic training staff. Students join and participate in recreational and intramural sports at their own risk. Students are advised to investigate coverage of such injuries by their own health insurance carrier before participating.
3. Physical
   1. Per NCAA policy, a physical completed within six months of your first practice must be submitted each year. The physical and immunizations must be uploaded to the ATS web portal
4. Sickle Cell
   1. The NCAA requires student-athletes to confirm their sickle cell trait status (SCTS). Student-athletes who are positive for sickle cell trait will be allowed to participate in intercollegiate athletics. This does NOT prohibit the student-athlete from participation. New student athletes must upload a copy of their sickle cell solubility test results with your physical onto the ATS online portal. More information on obtaining your sickle cell status can be found here:   Sickle Cell Trait Information - Confirmation Documentation
5. ADHD
   1. The NCAA requires student athletes who are taking medication for ADHD to click on the link below and submit the required information.
      ADHD (Attention Deficit Hyperactivity Disorder) NCAA Policy
6. Health Services Requirements
   1. As a reminder, Health Services requires students complete a medical history form, submit a physical and immunizations by July 1^st. https://www.westfield.ma.edu/student-life/health-services
      Westfield State STUDENT HEALTH FORM